21st Century Technologies Limited has introduced an indigenous records and information management solutions that it developed, which offer companies secure, innovative and customised document storage and management.
The solutions come in built physical records management, electronics records management, business intelligence & analytics, Information Technology (IT) services as well as cheques management.
According to the company, Bank of Industry (BOI), one of Nigeria's major development financing institutions, is already relying on the solution which guarantees better security, confidentiality, accessibility and compliance.
The customised solutions that have been described as the answer to document storage, file storage and management services, are designed to tackle the painful areas that most organisations face in managing their documents and provide reliable and secure solutions to help companies successfully outsource the complex records and document management cycle.
21st Century Technologies' Document management solutions, reduce the cost of commercial property and the need to store documentation for instance retrieval, regulatory compliance means that paper based document storage competes with people for space within an organisation.
Executive Vice Chairman/CEO of 21st Century Technologies, Mr. Wale Ajisebutu, said: "Retrieving documents stored as hard copies, or on microfilm absorbs time. Our Solution creates electronic images of documents and stores them centrally. Less time is spent locating the documents as they can be retrieved without leaving the desk."
According to him, the solution also offers flexible indexing allowing for improved, faster and more flexible search.
He said the document management systems could retrieve files by any word or phrase in the document - known as full text search. It also provides an easy way to back-up documents for offsite storage and disaster recovery providing failsafe archives and an effective disaster recovery strategy.
Ajisebutu added: "businesses are consistently looking for ways to cut costs and increase business productivity. One of the ways this can be achieved is investing in newer technologies that will eliminate timely manual processes, because they allow organizations to spend less time on busy-work, and more on things like customer service."
Unlike the manual access system, electronic documents are easily encrypted with access controls using passwords and an authentication system.
"Electronic files never go missing, nor do they easily fall into the wrong hands," Ajisebutu said, while encouraging document companies to seek solutions from 21st Century Technologies.
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